Requirement 2: Gathering Supporting Documents
The second requirement under Application Pathway 1 is to gather and make arrangements for submitting the supporting documents that are required in addition to your completed General Application Form.
As noted in Section 3 of the General Application Form, several supporting documents are needed in order to for the College to assess your application and make a decision about whether to issue you a Certificate of Registration. These include:
- Items you must submit directly to the College in order for the College to open an application file for you and begin the application process.
- Supporting documents that you must send to the College, some of which all applicants must submit and others that must be submitted if applicable to your circumstances.
- Supporting documents you must arrange to be sent directly from another institution to the College, some of which must be arranged by all applicants and others that must be arranged for submission if applicable to your circumstances.
Click on a heading below for details about documentation requirements.
Documents required for the College to open an application file for you
You must submit all of the following items, at minimum, in order for the College to open an application file for you and begin the application process:
- Signed and completed General Application Form
- All sections must be completed in full.
- The form must be signed. When you provide your full name and date in the required fields under ‘Section 1: Confirmation of Applicant’s Understanding’, the College treats the entry as your signature.
- Payment of the application and registration fees
- See the ‘Requirement 3: Paying the Application and Registration Fees’ section of this guide for information about payment.
Important:
- In order for the College to open an application file for you, you must submit a completed General Application Form and full payment of the application and registration fees.
- You must complete each section in full.
- The College will return forms that are not completely full and/or if payment is not included.
Supporting documents that must be submitted directly by applicants
There are some documents that all applicants must submit directly to the College. There are also documents that applicants must submit to the College if applicable.
Supporting documents required directly from all applicants
- Proof of Personal Identification
- See the ‘Section 5: Personal Information’ section of this guide for information about documentation requirements.
Important:
- Submit these documents with your completed General Application Form whenever possible.
- The College cannot complete a full review of your application without this documentation.
Supporting documents required directly from applicants if applicable
- A detailed explanation for each matter you report under Section 9 of the General Application Form
- If you answered “yes” to any question under Section 9 of the General Application Form, you must prepare and submit a detailed explanation for the matter you are reporting.
- See the ‘Section 9: Issues Potentially Affecting Practice’ section of this guide for instructions and requirements for preparing the detailed explanation.
- Supporting documents related to any matter(s) you report under Section 9 of the General Application Form
- If you answered “yes” to any question under Section 9 of the General Application Form, you are strongly encouraged to submit any other documents that are relevant to the matter(s) you report. These supporting documents are in addition to the detailed explanation you must prepare and submit*. Sending the additional documents with your complete form can minimize delays in the process.
- *Note: It is also possible that when the College reviews your form and documents, the College may also ask you and/or third parties (e.g., institutions) to provide additional documentation. This will depend on the circumstances.
- Proof of change in name
- If either your first or last names have changed at any time, you must submit proof of your change in name.
- See the ‘Section 5: Personal Information’ section of this guide for information about documentation requirements.
- Payment of the application and registration fees
- If you are paying the application and registration fees by cheque, money order, or bank draft, you must submit the cheque, money order, or bank draft with your completed General Application Form.
- See the ‘Requirement 3: Paying the Application and Registration Fees’ section of this guide for instructions about payment.
- If you are paying by another method, you do not have to submit additional documentation related to the payment. However, you must ensure that all required details are provided in Section 4 of the General Application Form. (Instructions for completing that section of the form are provided in the ‘Section 4: Application and Registration Fees’ section of this guide).
Documents that must come directly from third parties (e.g., other institutions)
There are some documents that all applicants must have third parties (e.g., other institutions) submit directly to the College. There are also other documents that applicants must have third parties submit to the College when applicable to their circumstances.
Important:
- Make arrangements with institutions to have the documents noted below sent to the College as soon as possible.
- Do not send your completed General Application Form to the College until you make arrangements with all relevant third parties to have the documents sent to the College.
- For example, if you are required to submit a transcript as proof of education, make sure you order your transcript from the post-secondary institution before you submit your General Application Form to the College. In this case, you need to indicate the date on which you ordered your transcript in ‘Section 7: Educational Requirement’ of the General Application Form.
- The College cannot complete a full assessment of your application without this documentation.
- The items listed below must be sent directly from the issuing institution to the College. Do not send them to the College yourself.
Supporting documents required directly from institutions for all applicants
- Proof of education
- See the ‘Section 7: Educational Requirement’ section of this guide for information about documentation requirements.
Supporting documents required directly from institutions for applicants if applicable
- Proof of Professional Standing Form
- If you answered “yes” to question 1 under Section 8 of the General Application Form, you must make arrangements for the applicable regulatory/licensing organization(s) to complete and submit the Proof of Professional Standing Form directly to the College.
- See the ‘Section 8: Professional Registration (Licensure)’ section of this guide for information about documentation requirements.
There are exceptional circumstances that mean that I cannot obtain the original, official documentation that the College requires. What do I do?
- The College has practices in place to accommodate applicants in rare, unique, exceptional circumstances. For information about the criteria and procedure for accepting alternative documentation, see the College’s Policy Regarding Unavailable Documents.