Withdrawing an Application Guide
Applicants who no longer wish to continue through the application process can withdraw their application to the College.
On this page, find information about:
- The requirements for withdrawing an application
- How to complete the application withdrawal request form
- How to submit your request
- What happens after you submit your request
- Re-applying to the College in the future
- What to do if you have more questions
The requirements for withdrawing an application
There is one requirement for withdrawing an application:
- Complete and submit the Request for Application Withdrawal Form
Are you completing the correct version of the Request for Application Withdrawal Form?
- The correct version of the form is the version dated 2024. The validity date is printed on the bottom of each page of the Request for Application Withdrawal Form.
- Do not use any other version of the Request for Application Withdrawal Form that you may have. The College does not accept versions of forms that are submitted after their expiry date.
How to complete the application withdrawal request form
You can complete the Request for Application Withdrawal Form electronically or in writing. Click on the headings below for steps to complete the form electronically or in writing. Click on the headings below for steps to complete the form electronically or in writing.
How to complete the form electronically
- Save a blank copy of the form to your computer.
- Open the saved blank copy and enter your information in each section.
- Save the completed copy.
- Submit the completed copy to the College.
- (Instructions for how to submit your completed form are provided further below on this web page).
How to complete the form in writing
- Print a blank copy of the form.
- Write your responses in each section. Please use pen and write clearly and neatly.
- Submit the completed form to the College.
- (Instructions for how to submit your completed form are provided further below on this web page).
There are three sections of the Request for Application Withdrawal Form. All sections of the form must be completed in full in order for the College to process your request to withdraw your application. Click on the headings below for instructions about how to complete each section of the form.
Section 1: Personal Information
In Section 1 of the Request for Application Withdrawal Form you must provide the following general information.
- Application reference number
- This is the unique, five or six-digit number assigned to your application.
- The number can be found in the e-mail or letter you received from the College that acknowledged receipt of your application.
- Last name, First name, Middle name(s)
- Provide your full last, first, and middle names, as they were provided on your application form.
- Home address
- Provide your complete address including city, province/state, country, and postal code.
- Submission of an incomplete address may result in a failure to receive, important information and/or any refund issued (if applicable) from the College.
- Home telephone number
- Provide your complete and correct home telephone number, including area code.
- Mobile telephone number
- Provide your complete and correct mobile (cell phone) number, including area code.
- Personal e-mail address
- Provide the current and correct e-mail address that you use to receive communications from the College.
- Since the College may send you e-mails that contain your personal information, the e-mail address must be one that only you can access.
Section 2: Acknowledgement
- Holding a Certificate of Registration
- Only members of the College who hold a Certificate of Registration in good standing can practise the profession in Ontario.
- It is against the law for any person to practise, or hold themselves out, as as an ECE in Ontario without holding a Certificate of Registration in good standing with the College.
- Individuals who are convicted of this offence can face significant fines and court orders.
- Using protected titles
- Only members of the College who hold a Certificate of Registration in good standing can use the protected titles and designations “early childhood educator” (ECE) or “registered early childhood educator” (RECE), or their French equivalents.
- It is against the law for any person to use any of these protected titles and designations without holding a Certificate of Registration in good standing with the College.
For more information on this topic, see the College’s Professional Advisory on the Use of Titles 2012.
Section 3: Signed Confirmation
In Section 3 of the Request for Application Withdrawal Form you must provide consent and confirm your request to withdraw your application by checking the box for this statement.
- You must also type/print your name and indicate the date. The College treats this entry as your signature.
How to submit your request
To submit your request to withdraw your application:
- Review the Request for Application Withdrawal Form to ensure that it is complete and accurate.
- Send your completed Request for Application Withdrawal Form to the College by e-mail or mail. The College does not accept requests for application withdrawal by telephone.
- E-mail: registration@college-ece.ca
- Mail: See college-ece.ca/about-us/contact-us/
Are you submitting your application withdrawal request by e-mail? If yes, note that:
- You will receive an automatic reply to your e-mail. If you receive the automatic reply, it means that the College received your e-mail. If you do not receive the automatic reply within 24 hours, check your “junk mail” folder. If the automatic reply is not in your “junk mail” folder, re-send your e-mail or contact the College.
Are you submitting your application withdrawal request by mail? If yes, note that:
- Postal and courier delivery times vary. Give yourself sufficient time.
What happens after you submit your request
When the College receives your Request for Application Withdrawal Form the College will:
- Review your Request for Application Withdrawal Form
- If any one or more parts of the form are not completed in full, the College will not continue with processing your request to withdraw your application until you provide the missing information.
- Update your file at the College
- Your application file will be updated to indicate that you withdrew your application to the College.
- Process a refund, if applicable for your circumstances
- The College will process and issue you a refund for C$160 (i.e., the membership fee portion of the total amount you paid when you submitted your application package). All other fees that you paid are not refundable.
Once all of the above steps are complete, the College will close your application file and send you confirmation of the refund made (if applicable).
How long is the processing time for requests to withdraw an application?
- Generally, it takes two to four weeks to process a request for withdrawing an application and issuing a refund (if applicable).
- However, there are certain periods of the year when the College has high volumes of new applications and renewals to process. Processing times may be longer during these peak periods of activity.
Re-applying to the College in the future
If you wish to re-apply to the College in the future, you will be required to begin the application process again. You and your application will be subject to all of the registration requirements, forms, and fees in effect at the time of your re-application.
What to do if you have more questions
If you have questions about withdrawing an application, which were not answered in the information above, contact the College by telephone or e-mail.
- Telephone: 416 961-8558 – select the option for “Registration”
- Toll-free: 1 888 961-8558 – select the option for “Registration”
- E-mail: registration@college-ece.ca